Free Quotation Template for South African Trades
A ready-to-use quotation format with itemised line items, 15% VAT, and ZAR totals. Copy the sample below or use the live generator — then export a professional PDF quote.
Free plan, no credit card required. Made for plumbers, electricians, landscapers and more.
Sample quotation template
This is what a finished quote looks like. It follows the standard South African quotation format — your details, the client, itemised lines, VAT, and terms.
QUOTATION
Quote #QC-1042
SmartQuote Demo (Pty) Ltd
info@yourbusiness.co.za · 043 000 0000
VAT No. 4123456789
Quote to
Sipho Dlamini
12 Beach Road, East London, 5200
Date · Valid until
2026-08-09 · 2026-09-08
| Description | Qty | Unit price | Total |
|---|---|---|---|
| Replace kitchen mixer tap (materials) | 1 | R 850,00 | R 850,00 |
| Labour — call-out & fitting (2 hrs) | 2 | R 350,00 | R 700,00 |
Terms
50% deposit required to secure the booking, balance on completion. Quote valid for 30 days. This quotation is an estimate; final price may change if the scope of work changes.
Try the live quote generator
Edit the fields below to see how your totals and 15% VAT update instantly. When you're happy with it, create a free account to save it and export a PDF.
| Description | Qty | Unit | Total | |
|---|---|---|---|---|
| R 1 000,00 | ||||
| R 900,00 |
Like what you see? Save it, add your branding, and export a PDF.
Create this quote freeWhat to include in a quotation
A clear quote protects both you and your client. Make sure every quote covers the following.
- Your business name, contact details and VAT number (if registered)
- A unique quote number and the date the quote is valid until
- The client's name and the site or job address
- Itemised line items — split into materials and labour where possible
- Quantities, unit prices and a line total for each item
- The subtotal, VAT (15% in South Africa), and the grand total
- Your payment terms — deposit, balance, and how long the quote holds
- A clear note that the quote is an estimate where scope may change
Example quotes by trade
Starting points for common trades — every one is fully editable in SmartQuote.
Plumbing quote
- Replace kitchen mixer tap (materials)R 850,00
- Labour — call-out & fitting (2 hrs)R 700,00
Electrical quote
- Install new DB board (materials)R 2 200,00
- Certification & compliance (COC)R 650,00
- Labour (4 hrs)R 1 280,00
Landscaping quote
- Site clearing & levelling (labour)R 1 800,00
- Instant lawn supply (per m²)R 1 800,00
- Lawn installation (labour)R 900,00
VAT for South African quotes
The standard VAT rate in South Africa is 15%. If your business is VAT-registered, you must charge VAT on most supplies and show your VAT number on the quote. This template adds 15% VAT automatically.
Not VAT-registered? Set the rate to 0% — the quote will simply show a subtotal and total with no VAT line. In SmartQuote you can toggle VAT on or off and set a custom tax label and rate per business, and override it on any individual quote.
Show the subtotal (before VAT), the VAT amount, and the grand total (VAT-inclusive) so the client always knows exactly what they pay.
Quotation template FAQ
What is a quotation template?
A quotation template is a reusable document layout that shows everything a quote should contain — your business details, the client, itemised line items with prices, the subtotal, VAT, and the total. A template saves you rewriting the same structure for every job.
Is this quotation template free to use?
Yes. The sample above is free to copy and adapt. For unlimited quotes you can edit, save, and export as PDF, create a free SmartQuote account — no credit card needed.
Does the template work with South African VAT?
Yes. The template calculates 15% VAT, the standard rate in South Africa. If your business is not VAT registered, set the rate to 0% and the template simply shows a subtotal and total.
Should prices be VAT-inclusive or VAT-exclusive?
Either is acceptable. Showing the subtotal (VAT-exclusive), the VAT amount, and the grand total (VAT-inclusive) is clearest for clients and is what this template does by default.
Can I export the quote as a PDF?
In SmartQuote, yes — the Pro and Business plans export a print-ready PDF with your branding. The free sample on this page is for reference; the full generator handles the PDF for you.
How long should a quote be valid for?
Most trades quotes are valid for 30 days. State the expiry date clearly so material price changes don't catch you out. You can change this per quote in SmartQuote's default terms.
Stop rewriting quotes by hand
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